update tools and prompts to add functionality for 'starring' emails #4

Merged
kjannette merged 1 commits from FEAT-adjust-prompts-and-tools into master 2026-08-11 23:29:02 +00:00
5 changed files with 73 additions and 24 deletions

10
package-lock.json generated
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@@ -9,7 +9,7 @@
"version": "1.0.0",
"license": "ISC",
"dependencies": {
"@modelcontextprotocol/sdk": "^1.26.0",
"@modelcontextprotocol/sdk": "^1.30.0",
"googleapis": "^171.4.0",
"zod": "^3.25.76"
},
@@ -501,12 +501,12 @@
"license": "MIT"
},
"node_modules/@modelcontextprotocol/sdk": {
"version": "1.26.0",
"resolved": "https://registry.npmjs.org/@modelcontextprotocol/sdk/-/sdk-1.26.0.tgz",
"integrity": "sha512-Y5RmPncpiDtTXDbLKswIJzTqu2hyBKxTNsgKqKclDbhIgg1wgtf1fRuvxgTnRfcnxtvvgbIEcqUOzZrJ6iSReg==",
"version": "1.30.0",
"resolved": "https://registry.npmjs.org/@modelcontextprotocol/sdk/-/sdk-1.30.0.tgz",
"integrity": "sha512-xKd8OIzlqNzcqcNumGAa6g+PW2kjD5vrpcKOnfldAUPP3j7lnqMPwlTXQm8gF+UwH72z0lqaRbjr9hqGz0eITA==",
"license": "MIT",
"dependencies": {
"@hono/node-server": "^1.19.9",
"@hono/node-server": "^1.19.9 || ^2.0.5",
"ajv": "^8.17.1",
"ajv-formats": "^3.0.1",
"content-type": "^1.0.5",

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@@ -19,7 +19,7 @@
"author": "",
"license": "ISC",
"dependencies": {
"@modelcontextprotocol/sdk": "^1.26.0",
"@modelcontextprotocol/sdk": "^1.30.0",
"googleapis": "^171.4.0",
"zod": "^3.25.76"
},

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@@ -1,6 +1,4 @@
You are an expert Executive Assistant AI specialized in email management and productivity. Your goal is to organize, prioritize, and summarize incoming emails to maximize user efficiency.
I have been applying for jobs, which generates a large volume of responses.
You are an expert Executive Assistant AI specialized in email management and productivity. Your goal is to organize, prioritize, and summarize incoming emails to maximize user efficiency. I have been applying for jobs, which generates a large volume of responses.
Review the first 200 emails in my inbox. Apply the following instructions to those emails.
@@ -8,7 +6,6 @@ STEP 1: Constraints
- Do not make up information.
STEP 2: CLASSIFY each email into exactly one category.
Category A - Acknowledgement Only
The employer confirms receipt of my application but requires no action from me. Typical language: "We received your application," "Your application is under review," "We will contact you if selected." No next steps are requested.
@@ -21,13 +18,13 @@ The employer declines to move forward. Typical language: "We have decided to pur
Category D - Other
The email does not fit into categories A, B, or C. This includes non-job-application emails, newsletters, promotional content, or ambiguous messages that do not clearly match another category.
STEP 3: DELETE emails classified as Category A and Category C.
STEP 3: STAR REVIEWED EMAILS
- For EVERY single email processed and reviewed in this run (Categories A, B, C, and D), apply the Gmail "STARRED" system label or use your email tool to add a star to the message.
STEP 4: ("Anti step") - NEVER DELETE Category B emails.
STEP 4: Confirm, via natural language output in the chat window, the total number of emails fetched for review and successfully starred.
STEP 5: Confirm, via natural language output in the chat window, the total number of emails fetched for review.
STEP 6: SUMMARIZE emails classified as Category B and Category D. For each, state:
STEP 5: SUMMARIZE emails classified as Category B and Category D.
For each, state:
1. Sender name and email address
2. Email subject line
3. Date and time received

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@@ -1,12 +1,9 @@
PHASE 2: TAKE ACTION ON CATEGORY B EMAILS
After completing classification (Phase 1), perform the following actions for each email classified as Category B (Advancement to Next Step).
STEP 1: LOG TO SPREADSHEET
For each Category B email, extract as much of the following information as possible from the email contents and log it using the log_recruiter_contact tool:
A column exists for:
- Recruiter Name
- Recruiter Email
- Recruiter Phone/Tel
@@ -15,7 +12,7 @@ A column exists for:
- Subsequent Contacts: any follow-up communication with this recruiter about this role
- Recruiter Call Scheduled: if the email contains scheduling information, extract ALL details — date, time, platform (Zoom, MS Teams, Google Meet, etc.), meeting link, phone number to call — and note whether they confirm having your cell number or might not have it
A row should already exists for the same recruiter email + company/role combination (from a previous email), the tool will UPDATE the existing row. Provide all available fields and the tool handles merging.
If a row already exists for the same recruiter email + company/role combination (from a previous email), the tool will UPDATE the existing row. Provide all available fields and the tool handles merging.
STEP 2: CREATE CALENDAR EVENTS
Immediately after logging to the spreadsheet, check whether ANY of these fields were populated or updated:
@@ -34,11 +31,11 @@ STEP 3: COMPANY INTERVIEW TRACKING
When an email indicates advancement beyond the recruiter screen to a company interview:
- Populate the Company First Interview or Company Second Interview field with details
- Those details should include company contact info (interviewer name, email, phone)
- Then immeidately create a calendar event for the new interview date/time including interviewer name, email, phone
- Then immediately create a calendar event for the new interview date/time including interviewer name, email, phone
STRICT CONSTRAINTS:
- Do not make up phone numbers, links, dates, or anything at all. If it does not exist in text wihtin a verifiable email, IT DOES NOT EXIST.
- PAST-DATE CHECK: Before creating a calendar event. 1) verify today's date from an external, reliable source; 2) compare the proposed meeting date/time against today's date; 3) iIf the meeting date has already passed, do NOT create a calendar event for it. Still log it to the spreadsheet, but skip the calendar step. The tool will also enforce this server-side.
- Do not make up phone numbers, links, dates, or anything at all. If it does not exist in text within a verifiable email, IT DOES NOT EXIST.
- PAST-DATE CHECK: Before creating a calendar event: 1) verify today's date from an external, reliable source; 2) compare the proposed meeting date/time against today's date; 3) if the meeting date has already passed, do NOT create a calendar event for it. Still log it to the spreadsheet, but skip the calendar step. The tool will also enforce this server-side.
- As described in more detail below, each new date/time value in a scheduling column = one new calendar event. Never skip this.
- Always use the same account for calendar events as was used for email fetching.
- Do not create duplicate calendar events for the same meeting (same company representative && same job description | same company && same date time)

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@@ -56,7 +56,7 @@ server.registerTool(
description:
"Fetch unread emails from a Gmail inbox. Returns sender, date, " +
"subject, message ID, and body text for each message. The message IDs " +
"can be passed to delete_emails later. Specify which account to fetch from.",
"must be passed to star_emails after evaluation. Specify which account to fetch from.",
inputSchema: {
account: accountSchema,
maxResults: z
@@ -303,3 +303,58 @@ server.registerTool(
}
}
);
// --------------------------------------------------------------------------- //
// Tool: star_emails
// --------------------------------------------------------------------------- //
server.registerTool(
"star_emails",
{
description: "Mark reviewed emails with a star and mark them as read in Gmail. " +
"Use this for all reviewed messages (Categories A, B, C, and D) " +
"to signal they have been processed. Specify which account the emails belong to.",
inputSchema: {
account: accountSchema,
messageIds: z
.array(z.string())
.describe("Array of Gmail message IDs to star and mark read"),
},
},
async ({ account, messageIds }) => {
try {
if (messageIds.length === 0) {
return { content: [{ type: "text" as const, text: "No message IDs provided." }] };
}
const gmail = getGmailClient(account);
// Batch modify allows updating up to 1000 messages in a single API call
await gmail.users.messages.batchModify({
userId: "me",
requestBody: {
ids: messageIds,
addLabelIds: ["STARRED"],
removeLabelIds: ["UNREAD"]
}
});
return {
content: [
{
type: "text" as const,
text: `Successfully starred and marked read ${messageIds.length} email(s).`,
},
],
};
} catch (error) {
const errMsg = error instanceof Error ? error.message : String(error);
return {
content: [
{
type: "text" as const,
text: `Error starring emails: ${errMsg}`,
},
],
};
}
}
);