46 lines
3.1 KiB
Plaintext
46 lines
3.1 KiB
Plaintext
PHASE 2: TAKE ACTION ON CATEGORY B EMAILS
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After completing classification (Phase 1), perform the following actions for each email classified as Category B (Advancement to Next Step).
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STEP 1: LOG TO SPREADSHEET
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For each Category B email, extract as much of the following information as possible from the email contents and log it using the log_recruiter_contact tool:
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A column exists for:
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- Recruiter Name
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- Recruiter Email
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- Recruiter Phone/Tel
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- Company/Role the recruiter seeks to fill
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- First Contact: the date and time the email was received
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- Subsequent Contacts: any follow-up communication with this recruiter about this role
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- Recruiter Call Scheduled: if the email contains scheduling information, extract ALL details — date, time, platform (Zoom, MS Teams, Google Meet, etc.), meeting link, phone number to call — and note whether they confirm having your cell number or might not have it
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A row should already exists for the same recruiter email + company/role combination (from a previous email), the tool will UPDATE the existing row. Provide all available fields and the tool handles merging.
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STEP 2: CREATE CALENDAR EVENTS
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Immediately after logging to the spreadsheet, check whether ANY of these fields were populated or updated:
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- Recruiter Call Scheduled
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- Company First Interview
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- Company Second Interview
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For EACH of the above fields that contains a date/time, create a Google Calendar event using the create_calendar_event tool:
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- Title format: "[<Recruiter NaME> Call] Company - Role" or "[First Interview] Company - Role" or "[Second Interview] Company - Role"
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- Start date/time: extracted from the email (convert to ISO 8601)
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- Duration: 30 minutes unless otherwise specified in the email
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- Location: the video meeting link, phone number, or platform name
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- Description: include recruiter or company contact name/email/phone, and note whether they have your cell number
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STEP 3: COMPANY INTERVIEW TRACKING
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When an email indicates advancement beyond the recruiter screen to a company interview:
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- Populate the Company First Interview or Company Second Interview field with details
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- Those details should include company contact info (interviewer name, email, phone)
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- Then immeidately create a calendar event for the new interview date/time including interviewer name, email, phone
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STRICT CONSTRAINTS:
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- Do not make up phone numbers, links, dates, or anything at all. If it does not exist in text wihtin a verifiable email, IT DOES NOT EXIST.
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- PAST-DATE CHECK: Before creating a calendar event, compare the proposed meeting date/time against today's date. If the meeting date has already passed, do NOT create a calendar event for it. Still log it to the spreadsheet, but skip the calendar step. The tool will also enforce this server-side.
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- As described in more detail below, each new date/time value in a scheduling column = one new calendar event. Never skip this.
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- Always use the same account for calendar events as was used for email fetching.
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- Do not create duplicate calendar events for the same meeting.
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- If information is not present in the email, leave that field empty do ot guess.
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